60 problems you solve with one message.

I have 400 unread emails and no idea what matters.

Go through my inbox from the last two weeks. Archive newsletters, draft replies to anything a customer or colleague is waiting on, and give me a list of the 10 that need me.

Scheduling a meeting takes six emails.

Find a 45-minute slot next week that works for me, Anna and Tom, send the invite and put the agenda from this thread in it.

Every government portal wants a different login and a 2FA code.

Log into the tax office portal, download every notice from this year and save them in Documents › Tax › 2026 with readable names.

My Downloads folder is a landfill.

Sort my Downloads folder: invoices into Finance, screenshots into Pictures › Screenshots, installers into the trash. Show me the plan before you move anything.

Forms, forms, forms.

Fill the supplier onboarding form at this link with our company data from the shared drive. Stop before submitting and show me a screenshot.

I forget to renew things until they break.

Every month, check when our domains, insurance policies, leases and the car’s inspection are due and tell me on Telegram about anything in the next 30 days.

Collecting invoices from portals eats my Monday.

Log into each supplier portal in my vault, download last month’s invoices, file them in Drive › Invoices › {month} and post the totals to #finance.

Stripe payouts never match the bank statement.

Match last week’s Stripe payouts against our online banking. List every payout that doesn’t add up, with links to both sides.

Our accountant keeps asking for missing receipts.

Find every card transaction from September without a receipt in our accounting tool, search my email for each one and upload what you find.

Customers pay late and I hate chasing them.

Find invoices more than 14 days overdue and draft a friendly reminder for each customer in Gmail drafts. Don’t send.

We pay for software nobody uses.

List every subscription charged to the company card last quarter with its price and last login. Flag anything unused for 60 days.

The budget spreadsheet is always out of date.

Open the budget workbook in Excel, update the actuals sheet from this month’s bank export and highlight every line more than 10% over plan.

My CRM is always a week behind.

After each call in my calendar, update the deal in HubSpot with notes, next step and close date, and draft the follow-up in Gmail.

Researching leads takes longer than talking to them.

For each company in this sheet, find website, headcount, recent news and the right contact on LinkedIn. Fill in the columns.

Deals go quiet and I notice too late.

Every evening, list prospects who haven’t replied in 3 days and send me a one-line nudge suggestion for each on Telegram.

Proposals take a whole afternoon.

Build a proposal for {company} in our Google Docs template from my last call notes and the pricing sheet. Leave it as a draft.

I want to know who visited our pricing page.

Every morning, check which target accounts visited our pricing page yesterday in our analytics and add them to the “warm” list in the CRM.

Trade-show leads rot in a spreadsheet.

Import the 140 leads from this booth scan export into our CRM, dedupe against existing contacts and draft a personal follow-up for the top 20.

Ad reporting is four dashboards and a copy-paste job.

Pull spend, clicks and sales from Meta, Google and TikTok Ads into our reporting sheet and flag every campaign that costs more than $80 per sale.

Some ads spend money and never sell.

Every morning, find the ads that spent more than $50 without a single sale. Send me the list and pause the ones I say yes to.

Our best ad is getting tired.

Look at our three best-selling Meta ads from last month and write five new versions of each: new hook, same offer. Put them in the ads doc for my review.

Competitors change prices and I hear about it from customers.

Watch the pricing pages of these three competitors. When anything changes, send me a screenshot and a two-line summary.

Our search traffic dropped and nobody knows why.

Check Search Console for pages that lost more than 20% clicks week over week and suggest one concrete fix for each.

Reviews go unanswered for weeks.

Reply to new Google reviews in our voice. Send me anything under 3 stars before you answer it.

Where is my order? Fifty times a day.

Answer new “where is my order” tickets with the live tracking link from Shopify and our shipping policy. Escalate anything older than 10 days to me.

We run out of best-sellers.

Every morning, check Shopify stock against the last 30 days of sales and draft purchase orders for anything with less than two weeks left.

Product pages are thin and inconsistent.

Rewrite the descriptions of these 25 products in our tone, add size and material details from the supplier PDFs and save them as drafts.

Marketplace listings drift out of sync.

Compare prices and stock between our Shopify store and our Amazon listings and fix every mismatch in Seller Central. Show me the list first.

Returns are a manual mess.

Process today’s return requests: check the order, create the return label in our shipping tool, email it to the customer and log it in the returns sheet.

Supplier orders still go by email.

For every new order with dropship items, place the order in the supplier’s portal and paste the tracking number back into Shopify when it arrives.

The same five questions fill the support queue.

Answer new Zendesk tickets that our help center already covers, link the article, and leave the rest assigned to me.

Customers write in three languages.

Answer new customer emails in French, Spanish and Italian in our usual tone using our help center, and keep an English copy of each answer for me.

Refunds need three tools.

For refund requests under $50, check the order in Shopify, refund it in Stripe and reply to the customer. Ask me for anything bigger.

Our help center is outdated.

Read last month’s tickets, find the 10 most common questions without a good article, and draft those articles in our help center as unpublished.

Nobody reads the weekly support numbers.

Every Monday, post five lines to #support: volume, first response time, top three topics and one thing we should fix.

Phone notes never reach the ticket.

Take the call notes I paste in Slack, find the customer’s ticket and add them as an internal note with the next step.

Posting every day is a second job.

Plan next week’s Instagram and LinkedIn posts from our product list, write the captions in our voice and schedule them. Show me the plan before anything goes live.

One blog post should be ten posts.

Turn today’s blog post into a LinkedIn post, an Instagram caption and a newsletter blurb in our voice. Save them as drafts for my review.

Comments and DMs pile up.

Answer new comments and DMs on our Instagram and Facebook pages with the answers from our FAQ doc. Leave anything about refunds or complaints for me.

Finding creators takes forever.

Find 20 Instagram and TikTok creators in home and living with 10k to 100k followers, add their engagement and contact email to our creator sheet and draft a short personal message for each.

The newsletter always goes out late.

Write this month’s newsletter in Mailchimp from our three latest posts and new products, send me a test email and schedule it for Thursday 9:00 once I say OK.

Every channel wants a different image size.

Open our banner in Canva, make the five size variants on this list with the new headline and save them as PNG in the shared folder.

I need a market overview by Friday.

Find every company selling AI bookkeeping to small businesses in Germany. For each: website, pricing, funding and one sentence on the angle. Put it in a sheet.

Which tool should we buy?

Compare these four project-management tools for a 12-person agency: price, Gantt, client access, time tracking. Sign up for trials if you need to and give me a recommendation.

Tenders slip past us.

Every morning, search the public tender portals for marketing and website projects in our region and send me new ones with deadline and budget.

Long PDFs I’ll never read.

Read the 80-page contract in my Downloads folder and list every clause about termination, liability and auto-renewal with page numbers.

I want a price alert, not a tab I refresh.

Watch the price of this flight and this monitor. Tell me when either drops by more than 10%.

Hiring takes forever to start.

Find 30 experienced bookkeepers in Munich who are open to work, with profile links and why each fits, and put them in our hiring sheet.

Onboarding a new hire touches ten tools.

Create accounts for our new hire Lisa in Google Workspace, Slack, Notion and our HR tool, add her to the right groups and calendars, and send me the checklist when done.

Offboarding is where security leaks.

Remove Max from every tool on our offboarding list, transfer his files to me and confirm each step in #ops.

The office runs out of coffee. Again.

When someone writes “we’re out of …” in #office, reorder it from our Amazon Business account and confirm in the thread.

Old office software nobody wants to touch.

Open our old order program, export yesterday’s orders as a spreadsheet and upload it to the shared drive.

The printer runs out of toner on deadline day.

Every Friday, check the toner levels on the office printer’s status page and order new cartridges from our usual supplier for anything under 20%.

New software shouldn’t mess up a work laptop.

On your own Mac, install the trial versions of these three PDF editors, try merging and signing a test file in each and tell me which one is easiest.

My mornings start with 20 apps.

Every morning at 06:30, read my inbox, calendar and yesterday’s revenue and send me a five-line briefing on Telegram.

Booking travel is a maze.

Find the best flight to Lisbon next month that fits my calendar and a hotel near the venue under €180. Ask before you pay anything.

The appointment I need has no free slot.

Check the citizen office booking page for a free appointment in the next four weeks and book the first one that fits my calendar.

Cancelling a subscription is designed to be painful.

Cancel my streaming subscription that I haven’t used since June. Take screenshots of the confirmation.

Family photos everywhere.

Find all photos from our trip to Italy on my Mac, put them in one album in Photos and share it with my partner.

Bills and contracts I never compare.

Compare our electricity and internet contracts with current offers and tell me how much we’d save by switching. Don’t switch anything.